LeadHub CRM for Camps
Every inquiry followed up. Every date accounted for.
LeadHub is the CRM behind your group sales — with a Retreat Center Snapshot that installs the pipelines, forms, and automations a camp actually needs, already built.
Why Inquiries Go Cold
The inquiry came in. Then everything else happened.
A church emails on a Tuesday asking about a fall weekend. It lands in an inbox that’s also holding a broken water line, a staffing gap, and next week’s schedule. Someone means to reply. By Friday it’s four emails down, and by the time anyone answers, the group has booked somewhere that answered first.
This isn’t a discipline problem. It’s a systems problem — and it costs more than most camps realise:
A dedicated person handling group sales closes 40–50% of inquiries. A director doing it between other jobs closes 10–20%. Same inquiries. Same camp. The difference is whether something is minding the process.
LeadHub CRM Features & Pricing
Manage every lead in one place with plans that grow with you.
LeadHub CRM let’s you capture every lead, automate follow-ups, and manage calls, texts, bookings, and reviews in one AI-enabled platform designed to help your team close more opportunities as your business grows.
Starter
$75
per month + usage fees
+ $750 one-time setup fee
Lead Capture & Tracking
Review Management
Business Listing Management
24/7 Chat Support
Great for camps that just need better lead management
Core
$150
per month + usage fees
+ $1,500 one-time setup fee
All Starter features +
Sales Pipeline Management
Unified Communications
Online Booking Calendars
Automated Workflows
Great for camps that need sales pipeline management
PrO
$300
per month + usage fees
+ $3,000 one-time setup fee
All Starter & Core features +
Email & SMS Campaigns
Social Media Management
Funnel Builder
Proposals, Invoices & Payments
Voice & Conversation AI Agents
Great for managing camp sales & marketing operations in one place
Retreat Center Snapshot
$1,000 one-time add-on fee
Recommended with Core or Pro, since the pipelines and automations it installs need those features to run.
The Retreat Center Snapshot
Upgrade LeadHub CRM with Retreat-Ready Pipelines, Templates & Workflows.
Most CRMs hand you an empty system and wish you luck. The Retreat Center Snapshot installs a complete group-sales operation on day one — the pipelines, forms, calendars, and automations built specifically for retreat centers, then tailored to your camp.
Retreat Sales Pipeline
Guides every inquiry from first contact to booking. Your team is notified instantly, contacts are tagged, and prospects move through defined stages with the right communication at each one.
Retreat Waitlist Pipeline
When the dates they wanted are gone, the group doesn’t have to be. Interested groups are captured and organized, ready to contact if a cancellation opens up or to steer toward alternative dates.
Event Intake Form
A branded page that captures everything you need up front — dates, group size, lodging, meals, program needs — and flows straight into the system, so you’re not building a proposal on half the information.
Automated Tour Scheduling
No more phone tag. Contacts automatically receive a branded email linking to your calendar, and book their own campus tour around your team’s real availability.
Retreat Coordination Pipeline
Booked groups stay organized from confirmation through the event and past it — moving through pre-event stages automatically, and triggering a feedback request once they’ve gone home.
Also included:
- automated lead nurturing
- review management
- feedback surveys
- landing pages
- communication snippets
- branded email templates.
How LeadHub CRM Fits in the Camp Growth Roadmap
Marketing fill the top of your sales funnel. LeadHub keeps the bottom from leaking.
LeadHub sits in the Build and Grow stages of our Plan · Build · Grow process. There’s no point driving more inquiries into a system that drops them, which is why the CRM usually goes in alongside — or before — the campaigns that will feed it. Your Growth Action Plan will say which order makes sense for your camp.
Plan stage
Set Your Growth Targets
Assess Your Opportunity
Craft Your Growth Action Plan
Build Stage
Improve Your Website
Configure Your Tracking
Set Up Your Campaigns
Grow Stage
Drive Your Traffic
Convert Your Inquiries
Optimize Your Results
LeadHub CRM FAQ
Questions camp leaders ask us.
We already use a camp management system. Does this replace it?
No. Your camp management or registration system handles guests once they’ve booked. LeadHub handles everything before that — the inquiry, the follow-up, the tour, the proposal, and the close. They do different jobs.
Do we need technical knowledge to run it?
No. We install and configure everything, build your templates, and train your team. Day-to-day use is straightforward, and support is included.
What does the Retreat Center Snapshot actually install?
Three pipelines — sales, waitlist, and event coordination — plus the event intake form, automated tour scheduling, nurture sequences, feedback surveys, landing pages, and branded email templates, all tailored to your camp.
What are usage fees?
Calls, texts, emails, and certain AI features carry third-party costs, billed on actual usage and separate from your monthly plan.
Can we start small?
Yes. Plans upgrade as you grow. Most camps running group sales want Core or above so the pipelines are available.
Does it work on a phone?
Yes — most day-to-day work can be done from the mobile app, which matters when your team is out on the property rather than at a desk.
What platforms does LeadHub CRM integrate with?
LeadHub CRM natively integrates with Google Workspace, Google Analytics, Google Business Profiles, Google Ads, Facebook, Instagram, TikTok, LinkedIn, QuickBooks, Xero, Slack, WooCommerce, ClickUp, Notion, Airtable, Basecamp & Typeform. Thousands of additional integrations are available via Zapier.
Do you offer setup or onboarding support?
Yes. Our goal is to make setup as smooth as possible while giving you the right level of support for your situation.
We offer a standard, human-assisted setup for each LeadHub plan for a one-time setup fee. This includes guided configuration to help you get up and running correctly based on your business needs.
For businesses that require more complex migrations, custom integrations, or advanced setup, we also offer custom setup support on an ad hoc basis. This ensures LeadHub is configured properly when transitioning from existing systems or when more detailed customization is needed.
Can I change plans at any time?
Yes, you can upgrade or change plans as your business needs evolve. Contact our support team to make adjustments and ensure a smooth transition.
What kind of support is included with my plan?
All plans include access to our knowledge base. Core plans and above also include 24/7 live chat support.
Detailed LeadHub CRM Feature Comparison
Find the plan that has the features you need.
| Core Modules | Starter | Core | Pro |
|---|---|---|---|
| Lead Capture & Tracking | |||
| Automatically capture leads from website forms, phone calls, and chat | |||
| Track lead source and interaction history for full visibility | |||
| Keep all contact details and activity organized in one place | |||
| Review Management | |||
| Automatically request reviews after projects or jobs are complete | |||
| Monitor and respond to reviews from one central dashboard | |||
| Build trust and improve local visibility with consistent feedback | |||
| Business Listing Management | |||
| Keep business information consistent across 70+ directories | |||
| Reduce errors and duplicates that hurt local search visibility | |||
| Strengthen credibility and discoverability in local results | |||
| Sales Pipeline Management | |||
| Track opportunities through clear, customizable pipeline stages | |||
| See deal status, value, and next steps at a glance | |||
| Ensure consistent follow-up until leads are closed or qualified out | |||
| Unified Communications | |||
| Manage calls, texts, and emails in one shared inbox | |||
| Assign conversations and add internal notes for team visibility | |||
| Reduce missed messages and response delays | |||
| Online Booking Calendars | |||
| Allow customers to book appointments online at any time | |||
| Send automated confirmations and reminders to reduce no-shows | |||
| Sync appointments with team calendars for accurate scheduling | |||
| Automated Workflows | |||
| Automate follow-up, reminders, and review requests | |||
| Trigger actions based on lead behavior or status changes | |||
| Reduce manual work with AI-assisted workflow setup | |||
| Email & SMS Campaigns | |||
| Send targeted email and text campaigns to segmented contacts | |||
| Automate follow-ups and ongoing lead nurturing | |||
| Save time with AI-assisted content development | |||
| Social Media Management | |||
| Schedule and publish posts across major social platforms | |||
| Maintain consistent online presence without daily posting | |||
| Speed up content creation with AI-assisted drafting | |||
| Sales Funnel Builder | |||
| Create landing pages and lead capture forms without third-party tool | |||
| Use AI-assisted content generation for headlines, copy, and CTAs | |||
| Route submissions directly into LeadHub for immediate follow-up | |||
| Proposals, Invoices & Payments | |||
| Create and send professional proposals with e-signatures | |||
| Automate invoicing to reduce billing delays | |||
| Collect payments online and track revenue activity | |||
| Voice & Conversation AI Agents | |||
| Handle after-hours and overflow calls with configurable call flows | |||
| Capture caller intent, contact details, and qualification responses | |||
| Log transcripts and summaries for seamless follow-up by your team |